Determination of Eligibility

The office of Student Disability Services requires documentation of your disability in order to fully evaluate your eligibility for services.  Students with documented disabilities, visible or hidden, qualify for services. Categories of disability include, but are not limited to the following:

Learning Disabilities                                Attention Deficit Disorders                       Mobility/Orthopedic Disabilities
Chronic Health-Related Disabilities        Emotional/Psycho-logical Disabilities       Deaf/Hearing Impairments
Blind/Low Vision Impairments                 Traumatic Brain Injuries                           Autism Spectrum Disorders

Documentation Guidelines

  • Determination of eligibility for academic adjustments must be supported by appropriate documentation provided by qualified professionals*
  • This documentation must substantiate the need for these services based on the individual’s current level of academic functioning in an educational setting
  • Students are required to provide recent (within 3-5 years for learning disabilities/attention deficit disorders; 3-6 months for mental health and/or chronic health disorders) and appropriate documentation relevant to the student’s needs and learning environment
  • Individualized Education Plans (IEPs), Summary of Performance (SOPs), or Section 504 plans from high schools may provide supportive information of a disability, but are not considered sufficient forms of documentation of a disability
  • The SDS office will not accept documentation that has been altered in any way or that has pages missing from the text

*Appropriate professionals include school and/or clinical psychologists, educational therapists, special education teachers, licensed psychiatrists, neurologists, or physicians (for medical conditions). Certified/appropriate professionals cannot be family members.

Documentation Must Include:

  1. A clear and detailed comprehensive assessment of the disability and/or diagnosis provided by a qualified professional
  2. Evaluation of possible alternative diagnoses or explanations
  3. Historical and background evidence of existing impairment
  4. Current impact of (or limitations imposed by) the present disability
  5. Treatments, medications, devices or services currently prescribed or used to minimize the impact of the impairment
  6. Expected duration, stability, or progression
  7. Supportive testing and/or qualitative neuropsychological or psycho-educational assessment discussing academic area(s) of impact and/or limitation(s)
  8. Recommended academic adjustments with rationale as related to the student’s disability
  9. Integrated summary of medical documentation, related testing, and supportive information
  10. Name, title, address, and phone number of certifying professional, as well as, the date of diagnosis and/or evaluation included on typed letter head

The SDS office refers to Connecticut’s Association on Higher Education and Disability (CT AHEAD) guidelines to determine documentation guidelines and eligibility of academic adjustments. For more information about guidelines for specific disabilities, please contact a Student Disability Services representative for a documentation requirement checklist.

Confidentiality and Release of Information

The SDS office is the Gateway Community College agent that is charged with the responsibility for collecting and maintaining disability documentationSubmitted documentation becomes the property of the College; any documentation provided to the SDS office is stored in a secure file system with limited access for no more than seven years from the date students were last registered at the College.  Documentation sent to the College by prospective students is kept only for those students who subsequently attend Gateway the following semester.  Documentation received by this College will remain confidential and will not be shared with faculty, administration, or parents without the student’s informed and written consent, except where disclosure is required by law.  Confidentiality is not maintained relative to child abuse, suicidal, or homicidal intent.  A written release of information must be completed by the student before documentation will be released to the student and/or other parties.