Reserve Materials

 

 Faculty Guidelines

 

Course Reserves   
When to Submit Reserve Requests
How to Submit Reserve Requests
What to Place on Reserve
What Not to Place on Reserve
How Much to Place on Reserve
How Long Materials May Remain on Reserve

 

Course Reserves

Gateway Community College maintains reserve collections of course- related materials to support the College curriculum programs. Reserves are subject to fair use guidelines of the Copyright Act of 1976 (17 U.S.C Section 107).  Reserve collections are maintained on both campuses.  Any current student with a valid library card may check out reserve materials.

 

When to Submit Reserve Requests

Reserve requests are accepted at any time during the semester or intersession.  In most cases, requests are processed within 24 hours of the time they are submitted.  However, at the beginning of the semester additional time may be necessary.  To ensure materials are available at the start of classes, please place reserve requests at least one week prior to the beginning of the semester.

How to Submit Reserve Requests

Reserve intake forms are available at the Circulation Desks on both campuses.  Please submit one form per class along with all materials you wish to place on reserve. On the form, please provide your name, the course name and number, the loan period allowed for the materials (library-use only, overnight, or one-week loans), and the date the materials may be taken off reserve.

What to Place on Reserve

Items which are relevant to courses currently being taught may be placed on reserve.  Examples of such items include:

  • Books: both books from the library’s circulating collections and instructors’ personal copies.  Textbooks may be placed on reserve; however, the library does not purchase course texts.  If you would like to place a textbook on reserve, please provide a copy.  Please note that the reserves process involves marking books with adhesive labels and barcodes.  Please do not provide materials that you do not wish marked in such a manner.
  • Videos: both library videos and personal copies, in both DVD and VHS format, may be placed on reserve.  Personal copies may be allowed to circulate overnight or for one week if desired; students may not take library-owned videos from the library, but may watch them in the media room.
  • Audio materials: materials from the library’s audiobook collection (which includes language-learning materials) may be placed on reserve.  Instructors’ personal copies of music CDs may also be placed on reserve.  The library does not maintain a music CD collection. 
  • Exams, lecture notes, answer keys, sample papers: if created and provided by the instructor initiating the reserves request.

The following may be placed on reserve for 1 semester:

  • Individual issues of journals, magazines, or newspapers
  • Photocopies of single journal, magazine, or newspaper articles
  • Photocopies of portions (less than 1 chapter) of books.

Unless written permission to keep these materials on reserve for a longer period is obtained from the copyright holder by the instructor, these materials will be removed from the reserve collection at the end of the semester.

What Not to Place on Reserve

  • Items borrowed from another library.
  • Reference books, as these are already non-circulating.
  • Materials not relevant to courses being currently taught.
  • Videos intended to be shown in-class only (students not expected or assigned to view them on their own).
  • Instructor-created anthologies or coursepacks of readings, unless created with the permission of copyright holders or comprised entirely of material within the public domain.  Note that the term “anthology” may also apply to compilations of audio or video clips.

How Much to Place on Reserve

The amount of material should be reasonable in proportion to the total amount of material assigned for one term of a course, taking into account the nature of the course, its subject matter, and level.  The number of copies of books, periodicals, newspaper articles and/or multiple photocopies of articles placed on reserve should be reasonable in proportion to the number of students enrolled and the difficulty and timing of the assignments. In general, the library will place not more than three (3) copies of a work and/or photocopied work on reserve. The Library follows these guidelines:

  • 1-20 students: not more than 2 copies
  • 21+ students: not more than 3 copies

How Long Materials May Remain on Reserve

Photocopied articles and chapters of book, as well as individual copies of journals, magazines, or newspapers, may remain on reserve no longer than 1 semester without written permission from the copyright holder.  The library must receive a copy of this written permission, which will be held as long as the item is kept on reserve.

Other items may be kept on reserve until they are no longer needed.  Please indicate on the reserve intake form the date on which items may be removed from reserve.  The library will periodically provide faculty members with reserve collections a list of items on reserve.  The instructor should advise the library which items should be retained and which removed from the reserve collections.  All personal materials will be returned to faculty members after they are removed from reserves, unless the faculty member instructs otherwise.

Please contact William Maisfehlt, Library Circulation Supervisor (wmaisfehlt@gateway.edu or 203 285-2054), for more information about placing materials on reserve.